When you’re planning a party or event, there are a few things you need to consider. Among those are ensuring you get an accurate headcount of attendees, preparing for the event, and embracing the theme. These tips will help you create a memorable catering experience for your guests.
Prepare for the event
Preparing for the event is an important step in the planning process. You’ll want to make sure you have a backup plan in case of a disaster and to ensure you’ve covered all bases. Also, you’ll want to make sure you have the proper equipment for your event. This includes a variety of items, from utensils to gloves. A bulk store can provide all of these supplies, along with food safety and hygiene. MVO Catering Solutions is one of the best stores you can buy your equipment from if you value quality and longevity.
Planning ahead is one of the best ways to ensure that you’ll have a successful catering experience. There are several factors to consider, but the most important thing is to be organized. Start by organizing your inventory. It’s a good idea to have at least two days of shopping in mind. Once you have all of your resources accounted for, you’ll want to spend a day cleaning and preparing for the event.
If you’re hosting an outdoor event, it’s a good idea to consider the weather and determine where the rain water can be collected. In addition to making a checklist, you’ll want to consider a few other factors, such as a backup plan, a supply of water and any other emergency supplies. Of course, you’ll want to prepare for the big day, but over-preparation is usually the better way to go.
One other notable item to include in your planning is a cool looking serving platter. This will certainly impress your guests. Be sure to include a vegetarian or meat-free option for those who aren’t fond of the standard fare. Make sure you have the necessary equipment for this, such as a cutting board and a knife. The right tools can make all of the difference.
Get an accurate headcount before the event
If you’re hosting a wedding, you’ll want to ensure your catering department has a head count before the event. This helps them plan and order the right supplies for your party. Moreover, knowing your final guest count will help you make sure your caterer orders the proper swag and on-site goodies. Having an accurate count will also allow you to avoid surprises and penalties from your caterer.
You can estimate your final guest count by checking if your guests have RSVPed. The majority of couples who have a wedding will have their invites sent out approximately six to eight weeks before the party. However, the exact number of people attending the party will depend on a few factors. Some may decide to cancel or change their plans. Others will be unable to attend. A few will be out-of-town. In these cases, your final count should not be a deviation of more than 15% from your expected number.
Once you have an estimated head count, you’ll be ready to start planning. During the planning process, you’ll also need to create an A-list and B-list. Guests you have not yet invited should be added to your A-list. Additionally, you’ll want to add room for stragglers. Finally, you’ll need to contact any guests who haven’t responded to your invitation. Sometimes these stragglers have lost their RSVP card in the mail.
Ultimately, getting a headcount before your catering party will make your event a memorable one. Having an accurate count will help you to plan your meal, choose a venue, and order the right catering swag and on-site goodies. With a little bit of preparation and a lot of teamwork, you’ll have a great party. Make sure to stay in touch with your catering staff throughout the preparation process to make sure everything is running smoothly. After the food and drink services are over, be sure to have your staff clean up. Afterwards, you’ll be able to enjoy your special day with the ones you love.
Getting an accurate headcount before your catering event will also help you save money on the overall cost of your party. When you are estimating your total guest count, keep in mind that some favors and swag will require extra lead time.